Day of Wedding Coordination Monumental
Day of Wedding Coordination & Logistic Management Package Monumental
150 to 250 Guests - $1,885
Hours
Staff
Guest Count
Cost
Think your standard "Day-of" Planner, but primarily your professionally seasoned event planning best friend for the day This is for the client who is super-duper type-A and wants do everything on their own.
Access to your planning portal begins immediately, you are responsible for submitting timelines, floor plans, etc. per our deadlines.
- Immediate access to your planning portal
- Site visit with your team at least 3-5 days. out
- Complete event management with 1-2 coordinators
- Wrap call to review all documents, lists, timelines, vendors, set up details, etiquette questions, tipping standards, etc.
Planning
Wedding Consultation & Vision Overview
- To go over details and logistics
- Venue Walkthrough with vendors and or couple
- Venue Walkthrough with couple to finalize details and logistics (2- 3 days prior to wedding)
Wedding Venue and/or Wedding Reception Before & After
- Distribution of the timeline(s), for Wedding Venue & or Reception
- Agreed Table Settings, Linens, Decor & Floral Arrangement review
- Venue Seating chart review
- Venue floor plan, &; other pertinent information to vendors (day of or night before) review
Execution & Logistics
Venue Management
- Collecting copies of insurance (and other documents required by a venue for Wedding Venue &; or Reception Venue) from vendors & passing this information along to the venue.
- Fielding any hiccups that may occur and making decisions to problem solve
Decor & Design Assistance
- Setting up place cards
- Gift table
- Assistance with table setting and floral arrangements.
Vendor Booking & Communication
On the Day of Coordination, you will be responsible for booking and communicating details with all your vendors. We will have a meeting within the 5-to-7-day period before the wedding where you will share these details with I Do Weddings by Lovely Little Ladies and our team will go over your filled-out documents. On the wedding day, our team will rely on your planning, and we will be there to execute your timeline and keep things to your schedule.
- Vendor Confirmation - Collecting all vendor contact and & responsibility information from you. (to be given 7 days prior to the wedding –
- outlined of contractual responsibilities and duties to be performed.
- Serving as the “team captain” of all the vendors on the day of the wedding.
- Ensuring everyone arrives on time,
- Follow any house rules provided by a wedding venue and or Reception Venue, as detailed in your contracts.
- the liaison between the couple and vendors to follow the timeline (s). (to be given 5-7 days prior to wedding)
- Fielding any hiccups that may occur and making decisions to problem solve.
- Collecting information regarding your balances with vendors,
- vendor meal requirements, etc. to pass along to you and/or the venue.
- Reviewing order lists with rental companies, florists, caterers, etc. to ensure everything your event requires is accounted for.
- Discussing details to ensure you have everything for the day of the ceremony and/or reception.
Day Of Wedding Ceremony And Or Reception Management
Ceremony & or reception on the wedding day coordination at the venue entails early arrival to ensure all vendors are set up on time and to answer questions.
- inform the bride, groom, photographer and band or DJ of the scheduled events,
- grand entrance
- cake cutting
- first dance
- Cocktail hour
- Dinner
- Toast/speeches’, etc.
During the Ceremony Management
- queues for the musicians
- direct ushers with seating and program distribution
- maintains the processional flow
- ensure the wedding party gets ready for the photo shoot.
- directs guests to the reception
- knows how to move with the timeline and accelerate or decelerate the pace, depending on the situation
Wedding & Bridal Party Management
- ensure everyone is in place
- distribute bouquets pin corsages to the bridal party & family members
- remind the Best Man, Maid of Honor, Parents, and honored guests when it is time to give their speeches
- check that everyone is fulfilling their duties as outlined in the contract and timeline
- guests receive proper treatment
End of Ceremony And Or Reception
- Retrieve wedding gifts/cards ~ we will monitor the flow of the card box and personally hand the cards to you at the end of the night.
- Arrange for ALL your personal items to be packed up and given to a designated family member, room, and/or vehicle.